Restructuring Ministry Teams

Back in 2013, the congregation voted to combine the work of the Board of Deacons and the Session into a single body. At that time we divided the work into 13 ministry teams with 18 elders in two classes of 9. Now that we are 5 years into the new structure, we have discovered that it would be helpful to have 2 elders on each ministry team. With 18 elders, it means we would have to reduce our teams down to 9.
At its March 2018 meeting, the Session voted to do just that. The Youth Ministry Team and the Adult Education Team responsibilities will now fall under the Education Ministry Team’s work. The New Member and Visitation Team will combine with Member Care in a new team known as the Member Care and Guest Outreach Team. The Outreach Ministry Team and Stewardship will combine into a new team known as Stewardship And Benevolent Support.
As a result of this new structure, a second year elder and a first year elder will be on each team. It is our hope that this new structure will foster continuity from year to year and make our work much more efficient. The new teams will be as follows:
1. Worship and Music
Oversees all things related to worship including volunteer lists for ushers, lay leaders, children’s sermon, nursery, communion, flowers, candles, elder greeter, etc. Train volunteers for these duties. Provide volunteers for special services such as weddings, funerals, and baptisms as needed. Keep the handbooks for weddings and funerals updated and available to families as needed. Coordinate putting up of the Advent decorations and their taking down and storage.
2. Member Care and Guest Outreach
Coordinate Lay Ministry program, small groups, prayer groups, bread delivery to new members, new member buddies, and correspondence with members at life event times. Maintain the pew registers and cards in the pew backs. Plan for and publicize ways to attract new members and orient new members to our building and our programs. Keep the church directory up to date.


3. Educational Ministries
Work with the DCE to determine curriculum and secure teachers for the educational program, and to evaluate the delivery of educational materials. Promote the educational programs to the congregation with bulletin boards, articles in the newsletter, and interactions with members. Act as the liaison with Scouts, preschool, YD’s, and Acts Alive to the Session. Plan with the church staff for the yearly church retreat.

4. Congregational Life
Plan and coordinate 1st Sunday Fellowship events, and other special events such as Memorial Day lunch, birthday dinner, ice cream social, pig picking, and events during Advent. Oversee and staff the fellowship time following the 9 O’clock worship service. Facilitate Presbyterian Table fellowship dinners.

5. Faith in Action
Coordinates and encourages participation in ministry events such as TDCWL, Grace Episcopal meals, Operation Christmas Child, overnight stays at the homeless shelter, food for the Crisis Ministry, and mission trips both domestic and foreign. Plan other hands-on ministries to the members and to the community. Oversee Nuts on A Mission, chicken pie sales and other fund raising activities for missions.

6. Stewardship And Benevolent Support
Review requests from local helping agencies for monetary support and make recommendations for budget. Coordinate and encourage member participation in community agencies and events. Develop and implement a financial stewardship program and a program for giving of time and talents. With the finance team prepare the annual church budget.
7. Finance
With the Stewardship and Benevolent Support team develop a budget. Perform an annual financial review, administer church insurance policies, administer Extended Giving Funds Policy, oversee and make recommendations for investments, oversee memorial funds, and administer the Winnie Green Scholarship program. The Endowment Team would be a sub-team under the responsibility of finance.
8. Building and Grounds
Develop and implement a maintenance program for the building and the grounds. Evaluate condition of building and grounds and secure bids for work needed. Oversee cleaning service and lawn service. Encourage members to help with building and grounds clean-up.
9. Personnel
With the Minister conduct a yearly review of staff performance. Coordinate with Session a yearly review of Minister. Keep job descriptions, vacation policies, salary and benefits, and work dates current and in accordance with denominational guidelines. Conduct job search and hire persons to fill job vacancies. Work with Minister to keep the Manual of Procedures up to date.
Each team will need 3 to 4 additional people from the congregation to help with the planning of ministry in each of the areas. This year’s Time and Talent survey is being developed with the new structure in mind and will be distributed in April. When you receive the survey, please fill it out prayerfully as you consider how you can be involved in the work of our church.
Grace and peace to each of you!
Your friend and pastor,
Pastor Lee